There are a number of ways you can do this. For example:
If you have experience and fancy the challenge, you could arrange a trip completely from scratch, using resources from travel agents, the internet, the Scout Info Centre, local knowledge and local contacts.
However this may be your first trip or you may just like to have a helping hand, in which case you could use a tour operator such as Jeka or Ventures Abroad who specialise in arranging trips for youth organisations. To help you get a feel for what you need to plan, we have an example spreadsheet with tabs containing information and layouts you could use in your planning process. Take a look here:
Seeking approval for a visit abroad:
When first considering going abroad please submit part A of the visits abroad form for approval to obtain your Permission to Plan your trip, as early as possible in the planning process. Your DC/relevant commissioner, District International Adviser/ADC, and the county international team will need to review and approve your visits abroad form (both parts, A and B), your trip programme, itinerary, and all other relevant documents, before your trip may go ahead.
Further details regarding the process are outlined at the back of the visits abroad form itself, and also the County International Team will provide you with additional guidance and support throughout the planning process, once we receive part A of your form and your request for approval to plan.
You can find the “Visits Abroad Form” that you need to submit for approval here –
You might also like to attend an International event or opportunity advertised on the HQ Factsheet ‘Thinking of going abroad’ this is also a useful sheet for general guidance on trips abroad. It gives details of a range of events being held around the globe during 2017 and 2018. See link below.
For further information regarding Visits Abroad and to submit your visits abroad form, please email firstname.lastname@example.org
Jeka specialists in organising trips abroad for Scouts, Guides and Youth Organisations –
Venture Abroad specialise in providing trips abroad for Scouts, Guides and other uniformed youth organisations –
International Opportunities some being held around the world in 2017 and 2018 –
“Thinking of Going Abroad?” an essential reading factsheet from Scouts.org.uk –